Modernizing Clinical Research Operations

Clinical research organizations must coordinate patients, protocols, study documents, eligibility requirements, scheduled visits, tasks, and regulatory activities.

When this information is managed across spreadsheets, paper documents, email, and disconnected systems, research teams can spend significant time performing manual administrative work.

Yaqeen Technology is working with Ethos Indy Research to develop a more organized and intelligent approach to clinical research workflow management.

The Challenge

Clinical research teams must ensure that every patient and study activity follows the applicable protocol.

Common operational challenges include:

• Managing patient referrals and intake
• Reviewing inclusion and exclusion criteria
• Tracking study stages and patient status
• Coordinating protocol-defined visits
• Managing visit windows and required activities
• Organizing study documents and forms
• Monitoring incomplete or overdue tasks
• Maintaining clear audit and activity records

These processes become increasingly difficult as the organization manages additional studies and patients.

The Yaqeen Solution

Yaqeen is developing a configurable clinical research intelligence platform under its RuralCareIQ™ healthcare solution portfolio.

The platform is designed to support:

• Patient referral and intake workflows
• AI-assisted pre-screening
• Inclusion and exclusion criteria management
• Study and protocol configuration
• Visit schedules and allowable visit windows
• Visit-specific tasks and checklists
• Form and document management
• Patient-stage tracking
• Notifications and reminders
• Role-based access and audit histories
• Research operations reporting

Study teams will be able to configure workflows based on each protocol rather than relying on a single fixed process.

Business Value

The platform is intended to help clinical research teams reduce repetitive administrative work, improve workflow visibility, and maintain more consistent study processes.

Research coordinators and investigators can see which activities have been completed, what remains outstanding, and when upcoming visits or tasks are due.

Creating a Scalable Research Foundation

By converting protocol requirements into structured workflows, Ethos Indy Research can establish a more scalable foundation for managing future studies, patients, documents, and research activities.

Discover how RuralCareIQ™ Clinical Research Intelligence can help research organizations improve study operations and patient workflow management.